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Using Artificial Intelligence for meeting minutes
4 levels of AI for your meeting minutes with Perfony
Perfony uses a range of AI services to enhance the experience of formalising and improving the efficiency of meeting minutes.
- Azure AI Speech to transcribe a voice recording
- Azure AI Services to detect and record actions and decisions
- Azure OpenAI Service to summarise and provide you with an improved version of the content of your report.
The magic AI button to improve reporting
At the end of your meeting, when all the notes have been taken and entered in your minutes, you can click on the magic IA button. Your report will be selected, and a summary will be offered to you. You will then be able to select all or part of the text for inclusion in your final report.
Attention: There are a lot of fantasies surrounding artificial intelligence. The result you obtain depends very much on the quality of the data you select beforehand. In other words, if you only put in snippets of words with lots of spelling or syntax errors, there’s little chance that the AI will come up with something better 😉
Detecting actions and decisions: principles
When entering your meeting minutes, select a phrase or a piece of phrase, and then click the AI icon.
The system will detect by itself whether it is an action to be taken or a decision that has been endorsed at the meeting.
In case of a misjudgment, you can force the choice with the small down arrow next to the AI icon.
What happens when the AI detects an action?
When the AI detects an action, Perfony opens an action addition window to allow you to validate your choice. Depending on your selection, certain criteria will already be pre-filled.
For example, if you have indicated a date, then the deadline will be completed. In the same way, if your text includes the name of a person in charge, the action will be attributed to that person.
Validate the addition of the action after checking the destination folder.
The added action will be highlighted in your report with special highlighting and the addition of an action icon.
The whole selection becomes clickable and allows you to access the action page.
What happens when the AI detects a decision?
When the AI detects a decision, it is immediately highlighted in the report with special highlighting and the addition of a decision icon.
You can find the record of all the decisions of a meeting, by clicking on one of them, or by going to the “decision” tab of your meeting.