RACI matrix: Download several formats (XLS, DOC, PPT, PDF)

Download your RACI matrix

All four templates use the same grid: project tasks in rows, stakeholders in columns, and one letter at each intersection, R, A, C or I. The Word and PowerPoint templates hold ten tasks and fifteen stakeholders, the Excel template fifteen stakeholders. Please note that the templates are in French. The four letters are the same in both languages, so the grid works as it is: R for Réalisateur (Responsible), A for Approbateur (Accountable), C for Consulté (Consulted) and I for Informé (Informed).

The RACI matrix in Excel

The most complete template. It has three sheets: an explanation sheet, the matrix itself and a reference sheet. You pick each stakeholder's role from a drop-down list, you can group tasks by phase, and two columns on the right check automatically that each task follows the Accountable and Responsible rules. The workbook also offers the S role (Support) of the RASCI variant, which you can ignore if you work with a plain RACI.

The RACI matrix in PDF

The PDF is made to be printed and filled in by hand, for example during a kick-off workshop where the team assigns roles around a table. You can also fill it in with a PDF reader that supports annotations.

The RACI matrix in Word

The Word template suits a matrix that belongs in a longer document: a project brief, a project plan or a governance charter. The table is ready, with instructions and the meaning of each letter below the grid.

The RACI matrix in PowerPoint

To present the split of roles at a kick-off meeting or a steering committee, the PowerPoint template fits on a single slide that you copy into your presentation. The filling steps are included in the file.

Get the templates

Get the 4 RACI matrix templates

Excel, Word, PDF and PowerPoint (French templates). Free.

First and last name *

Work email *

Company

Job title

Get the templates

Your data is only used to provide the requested resources. See our privacy policy.

Which format should you choose?

Format	Most useful for	Strength	Limit
Excel	Building and updating a project's matrix	Drop-down roles, automatic checks on A and R	A file to keep up to date and send round at every version
PDF	A paper workshop	Printable, filled in as a team	Has to be typed up afterwards
Word	A project brief	Fits into a longer document	No rule checks
PowerPoint	A kick-off meeting	One slide, ready to present	Made to show, not to track

A common approach: build the matrix in Excel, where the checks prevent omissions, then present it in PowerPoint to the team and the sponsors.

How to use the RACI templates

All four templates are filled in the same order. If you are unsure what a letter means, the guide to the RACI matrix explains each role in detail.

In Excel

1. Read the explanation sheet, then open the matrix sheet and give the project a name.
2. List the tasks in the left-hand column, grouped by phase if the project has several.
3. List the stakeholders in the top row: names, or job titles if the people are not known yet.
4. At each intersection, pick the role from the drop-down list.
5. Look at the two check columns on the right: they show whether each task follows the Accountable and Responsible rules.

In Word and PDF

Enter the tasks in the left-hand column and the stakeholders in the top row, then write one letter at each intersection: R for the Responsible person, A for the Accountable, C for the Consulted, I for the Informed. A box can stay empty if the person has no part in the task. On paper, use a pencil: the first version of a RACI matrix is rarely the final one.

In PowerPoint

Right-click the slide in the left-hand panel, copy it, then paste it into your presentation. Then fill in the table as in Word. For a presentation, keep to top-level tasks: the detail stays in the Excel file.

Example: a completed RACI matrix

Here, for illustration, is the matrix of a project to roll out a new tracking tool in a customer service department (a fictitious example).

Task	Head of department	Project manager	IT	Team leaders	Advisers
Define the need	A	R	C	C	I
Choose the tool	A	R	C	C	I
Configure the tool	I	A	R	C
Train the teams	I	A		R	I
Measure adoption	A	R	I	C

Each row has one A and at least one R. The head of department approves what commits the department, the project manager approves what is about execution, and the advisers are informed at the steps that concern them. For a more complex project, a variant may suit you better: RACI, RASCI or RACI-VS compares them.

The best time to fill in the matrix is the start of the project, before the first follow-up meeting: that is when roles are easiest to discuss, with every stakeholder in the room. Review it whenever the scope or the team changes, and at the end of each phase. A matrix that has not changed since the project began probably no longer reflects reality.

Checking your matrix before sharing it

• By row: exactly one A, at least one R. Two As on a task means a decision nobody will really take.
• By row again: too many Cs slow the task down. Consult those whose opinion changes the decision, inform the others.
• By column: someone with Rs everywhere is overloaded. An empty column points to a stakeholder who has no place in the matrix.
• By column again: one Accountable on every row is a bottleneck. Delegate approval of execution tasks.
• Readability: beyond fifteen or so columns, group people by role or split the matrix by work package.

To understand where the tool comes from, read the history of the RACI matrix.

From the matrix to tracked actions

A RACI matrix says who does what. It does not say where each task stands, or whether the Responsible person has been chased. Once the project is under way, the file ages quickly: a new person joins, a task is split, and the shared version is no longer the right one.

In action plan software like Perfony, each action keeps its owner, its contributors, its due date and its progress. The roles agreed in the matrix become tracked actions, reviewed in meetings, with automatic reminders.

In practiceAction plan software with a built-in RACIEvery action has an owner, contributors, a due date and a progress status. Reminders go out automatically. Native RACI, multi-entity consolidation, hosted in France.Discover the software